RULES AND CONDITIONS
ASAM Member Eligibility (for nominations and voting)
- Must be a "subcontractor" or “supplier” member of the association
- Members as of June 30, 2011 are eligible
- New members as of nomination/voting date are eligible
- Service providers, although members, are not eligible to nominate or to vote
- Chapter sponsors, since not members, are not eligible to nominate or to vote
Nominations
- Each nominee must receive a minimum of 3 votes to qualify as a nominated company
- The top 8 nominated companies will be included in voting for the award
- In the case of a tie for the last nominated position, the COTY Awards Committee will have the authority to either increase the top 8 nominations to include all companies tied or to exclude all companies tied from the total nomination pool.
- If acronyms or different name variations are used for a nominated company, Beene Garter representative will combine the nominating votes for that company
- Each ASAM qualified subcontractor member will be allowed up to three nominations each
- All nominations will be conducted electronically through ASAM website
- The ASAM member will select their company and will be assigned a 4-digit pin number to validate their nominations. The pin number will be emailed to the primary contact for each member company on Tuesday, July 26, 2011.
Voting
- All voting will be conducted electronically through ASAM website
- Each nominee must receive a minimum of 6 votes from ASAM members to qualify for award (represents 10% of membership)
- Each nominee will be evaluated based on the "COTY award voting criteria" for 10 categories. For a vote to count for a nominee, a minimum of 8 of the 10 categories must receive scores (only 2 n/a’s allowed per nominee).
- Each category is weighted equally in the total average score calculation
- In voting/scoring for a nominee, if ASAM member does not have any experience in evaluating a particular nominee, a "n/a" score will be allowed in each of the 10 voting categories. The vote will not be included in calculating the total average score calculation and it will not be included toward the overall minimum of 6 member votes.
- In voting/scoring for a particular category (i.e. Lien Process) and the ASAM member does not have any experience with the nominee for that category, a "n/a" score will not be included in calculating the total average score calculation. Again, for a vote to count for a nominee, a minimum of 8 of the 10 categories must receive scores (only 2 n/a’s allowed per nominee). The average will be calculated based on the total score divided by the number of categories.
- Example – six categories received “consistently” worth 5 each, 30 points; two categories received “often” worth 4 each, 8 points; two categories received “sometimes” worth 3 each, 6 points. Total points would equal 44. The total average for this nominee’s vote would be 4.40000 (44/10).
- Example – eight categories received “consistently” to equal 40 points; two categories received “n/a”; the total of 40 points would be divided by 8 (categories scored) to equal a 5.00000 average score.
- Example – seven categories received “often” to equal 28 points; three categories received “n/a”; the vote would not be counted because a minimum of 8 categories must be scored. In this example only seven were scored.
- Each ASAM company member may only vote once. The primary member from each member company has the responsibility of conducting their internal company evaluation of nominees and electronically entering their scores on behalf of their company.
- To vote, the ASAM member will select their company and enter the assigned a 4-digit pin number to validate their votes. As a reminder, the pin number will be emailed to the primary contact for each member company prior to the voting period.
Scoring and calculation of total average score to determine winners
- Scoring values to compute total averages score calculation:
- n/a = not included
- 1 = rarely
- 2 = not often
- 3 = sometimes
- 4 = often
- 5 = consistently
- Scoring for each category will be required (by checking a circle) for each nominee before the electronic voting will be submitted and accepted.
- Determination of the award winners (meeting the minimum number of votes (6))
- The overall winner will have the highest total average score.
- Consolation awards will be awarded to the nominees with the second and third highest total average score.
- The remaining seven nominated companies will be recognized at the event and in the GRBJ publications associated with the event
- In case of a tie for first, second, or third place, the winners will be decided based on the total average category scores, starting with the first category (ethics), and going down the category list in order until the tie is broke.
- Beene Garter LLP will be responsible for monitoring the COTY award nomination, the voting process, and will be tabulating the final average scores to determine the award winners. Eric Larson, Partner with Beene Garter LLP, will be the sole partner responsible overseeing the COTY award process. The winners will be kept in secret until they are read at the COTY award dinner on October 13, 2011. Beene Garter’s construction and real estate group (partners or professional staff) will not be involved in the award calculation process to determine the winners.
- All information gathered (nominations, voting, voting results, final average score calculations) will remain confidential. This information will not be published or shared with any parties.
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